Privacy Policy · Livermore Lions Rugby Club

Effective date: August 19, 2026 · Last updated: August 19, 2026

Plain-English summary. Livermore Lions Rugby Club uses personal information to run the club, respond to families, place players in appropriate age groups, manage volunteers, communicate about training and events, and support official registration. We do not sell personal information or use it for cross-context behavioral advertising.

1. Who we are

Livermore Lions Rugby Club is a community youth rugby club based in Livermore, California. This policy explains how we collect, use, disclose, retain, and protect personal information through our website and club administration.

2. Information we collect

Depending on how you interact with us, we may collect:

Parent or guardian name, email address, and telephone number.
Player name, date of birth, age group, rugby experience, and team-placement information.
Information a parent or guardian chooses to provide about a player that is relevant to participation, safety, accessibility, or coaching.
Volunteer interests, qualifications, certifications, and availability.
Communications you send to the club.
Basic technical information generated when you use the website, such as IP address, browser type, device type, and security logs, if collected by our hosting provider.

3. How we collect information

We collect information directly from parents, guardians, volunteers, and other adults who contact or register with the club. Official player registration is completed through Rugby Xplorer. We may also receive information from service providers that support club administration.

4. Why we use personal information

Responding to enquiries and trial-session requests.
Managing expressions of interest and team placement.
Supporting official player registration through Rugby Xplorer.
Communicating training, fixtures, events, safety information, and club updates.
Recruiting and coordinating coaches, team parents, referees, medical volunteers, and other volunteers.
Protecting player welfare, maintaining appropriate safeguarding practices, and responding to emergencies.
Operating, securing, and improving the website and club administration.
Complying with applicable legal, regulatory, governing-body, insurance, and recordkeeping requirements.

5. Children and parent/guardian submissions

Our website is intended to be used by parents, legal guardians, volunteers, and other adults. Children should not submit personal information directly through the website. Player information should be provided by a parent or legal guardian on the child’s behalf.

If we learn that a child under 13 has submitted personal information directly without appropriate parental involvement, we will take reasonable steps to delete it or obtain any legally required parental authorization.

6. Service providers and disclosures

We may disclose personal information to service providers and organizations that help us operate the club, subject to appropriate use limitations. These may include:

Google Workspace, including Forms, Sheets, Drive, and Gmail, for club administration and communications.
Rugby Xplorer and applicable rugby governing bodies for official registration and rugby administration.
Website hosting, security, and technical service providers.
Insurance, medical, emergency-response, or safeguarding providers where reasonably necessary.

We may also disclose information when required by law or when reasonably necessary to protect a player, volunteer, another person, or the club.

7. Sale, sharing, and advertising

Livermore Lions Rugby Club does not sell personal information. We do not share personal information for cross-context behavioral advertising. We do not currently use behavioral advertising pixels or similar technologies to profile website visitors for targeted advertising.

8. Data retention

We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including club administration, player welfare, legal obligations, insurance, dispute resolution, and governing-body requirements. We will periodically review records and delete or anonymize information that is no longer reasonably needed.

9. Your privacy choices and requests

Parents, guardians, volunteers, and other individuals may contact us to request access to, correction of, or deletion of personal information we maintain about them or their child, subject to legal and operational exceptions. We may need to verify the requester’s identity and authority before acting on a request.

Requests can be sent to privacy@livermorerugby.com.

10. California privacy disclosures

California law may provide additional rights depending on the law that applies to the club and the circumstances of the processing. Even where a particular statutory right does not apply, the club intends to handle reasonable access, correction, and deletion requests in good faith.

If the California Consumer Privacy Act applies to a particular processing activity, this policy is intended to describe the categories of information collected, the purposes for collection and use, the categories of recipients, and available privacy rights.

11. Security

We use reasonable administrative, technical, and organizational safeguards appropriate to the nature of the information we handle. No system is completely secure, so we cannot guarantee absolute security.

12. Changes to this policy

We may update this policy as the club, website, service providers, or legal requirements change. The updated effective date will appear at the top of this page.

13. Contact us

Privacy questions and requests: privacy@livermorerugby.com
General enquiries: hello@livermorerugby.com
Livermore Lions Rugby Club, Livermore, California.

Legal review note. This is a practical operating draft for the club and should be reviewed by California counsel before launch, particularly once the club’s final legal entity, payment practices, analytics tools, insurance requirements, and Rugby Xplorer data flows are confirmed.